Following the round table with representatives registered in the Register of Representatives maintained by the Intellectual Property Office held on January 23, 2026, the IP Office reviewed the proposals and suggestions presented and defined further steps aimed at improving its electronic services and the transparency of its work.
The Intellectual Property Office is currently in the process of planning the introduction of a new information system that will enable more modern, efficient, and secure electronic operations. Within this system, the establishment of a personal representative portal is planned, including a single user account providing an overview of all cases and the course of proceedings (status overview and procedural steps). The suggestions of representatives regarding electronic operations have been taken into consideration and will be incorporated into the Office’s development agenda in the coming period, with the aim of further improving user experience, both through regular activities and planned development projects.
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In the trademark and patent registers available on the IP Office’s website, information on the reasons for the refusal or rejection of a trademark or patent application will be made visible. In the trademark register, the number of the earlier trademark on the basis of which an application was refused due to similarity will also be indicated.
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The Intellectual Property Office will organize online training sessions and testing of new databases to enable representatives to actively participate in verifying their functionality and to provide all necessary related information.
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With regard to the initiative to publish the IP Office’s decisions, the current position of the IP Office is that such decisions will not be published until a legal basis for doing so has been established. The Intellectual Property Office has addressed the Commissioner for Information of Public Importance and Personal Data Protection in order to obtain an opinion on the legal aspects of this matter, after which a decision will be made.
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In the forthcoming period, selected legal opinions and positions of the IP Office concerning legally significant and frequently arising issues from practice will begin to be published.
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In order to better inform users, the IP Office will timely publish notices regarding planned unavailability of the “Mimosa” database and the Patent Documentation Publication Server, particularly in view of regular monthly updates.
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Upon request, electronic certificates of granted trademark rights will be provided, and following the necessary technical upgrades, electronic delivery of trademark search reports will also be enabled in the foreseeable future.
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With regard to the electronic submission of more extensive documentation, and taking into account the existing technical limitations for receiving such attachments, users are advised to compress larger files to ensure successful submission.
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A public register of general powers of attorney will be made available on the IP Office’s website.
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The link for searching the register of deposited copyright works will be moved to a more visible location within the relevant section of the IP Office’s website.
The Intellectual Property Office would like to thank all representatives who participated in the round table and whose suggestions contributed to the development of the plan for improving the IP Office’s work and services.